Choosing a function site can be a difficult undertaking. It’s one of the most significant and costly aspects of your meeting. It establishes the tone for the rest of your day, for both you and your guests. It is understandable why you want to choose that lovely, expensive-looking venue, but consider all the complications, constraints, and additional costs.

Is it truly worthwhile? In the end, the decision is yours to make. Let’s put together a list of crucial questions to ask your wedding venue to assist you. This way, there will be no surprises on your meeting day, at least not from your venue!

Things to consider

Additional Fees

The price quote you get from the venue is never comprehensive. There are numerous hidden fees and technicalities. Make sure you tell them exactly how you want your meeting to turn out.

Necessary Space

Is there a space where for a presentation or someone else could set up? Is there a spot for your caterer to hook in if they don’t have a kitchen? If you’re having your meeting outside, you’ll need to be aware of extension cords and generators. Getting a map of all the plugs and a list of all the electronic resources you’ll have is a good idea. Also, if you make sure there are locations for your guests to charge their phones, they will love you!

Most people envision a beautiful meeting room like a chamber with large tables, air-conditioned, comfortable chairs on all sides, and excellent lighting when they think of their meeting day. Regrettably, this is not always the case. Make sure the available meeting room is well suited to your event and the happenings that are going to take place.


Exquisite function room services are required to design an elaborate and distinguished meeting. They are a crucial and fundamental component of hosting a successful event. They’re as diverse as the event you’re going to. The word function room paints a picture of a large number of people gathered for an intended purpose of functioning as a whole.

A meeting is an event in which participants are supposed to have a conversation and arrive at a conclusion. It is usually organisational, involving a group of persons from one entity or establishment who have a common objective or purpose, albeit the position or prominence of each participant may differ. On other occasions, the attendees may simply be similar because of one factor or a shared interest, such as the same goals or objectives that will be the focus of the meeting.

The provision of support services, such as labour and material management, is subsequently made. During the planning stage, it was vital to double-check that all meeting items had been ordered and shipped or carried to the location on schedule. Before shipping, a defined space for the person in charge or the items to be utilized is in place. The planner or event organizer is in charge of coordinating all of this. Function rooms are also readied and verified, and the venue’s services or amenities are put to the test, such as internet access, email or fax services, electronic communications setup, voice mail, or video.


The rooms are checked to see if all necessary amenities are there and functioning, such as audio-video equipment, adequate seating, and ventilation, mobility, exhibit booths or tables in place and correctly set up, displays in the proper lighting or angle, and all other items ready and in place.

Other concerns for the conference include the participants’ and agency officials’ safety and comfort. Food and beverages had been planned ahead of time and were expected to be ready when the first person arrived.

Gold Coast Turf Club has several functions that vary in capacity and design. Visit them today and check out which one is the best fit for your event.